How to Organize a Private Paintball Outing: Detail
A private paintball outing is an exhilarating and fun event for you
and your friends, family, or co-workers! Paintball is great for birthday
outings, bachelor parties, family reunions, corporate and church
outings, and father-son days. It's great for creating camaraderie!
This "how to" article is specifically written by our staff, with 22
years of experience hosting events like yours, to help you get your
event off the ground as simply and painlessly as possible. We
strongly suggest you take their advice!
1) START THE BALL ROLLING - Do you have 11 friends,
co-workers, or family that want to play paintball? You need a group of
12 players to make the required reservation. We specialize in private
groups (you and your friends playing each other, supervised by our
staff, no strangers involved).
You, as group organizer, will phone or email your potential
participants. Perhaps post a flyer on the bulletin board at work,
school, Church, Temple, or Mosque.
Ideally, you want to invite a minimum of 24 people to your event. If
you don't know 24 people, perhaps some of your friends can invite some
of their friends. Not everyone invited will be available to attend, or
be interested. That's why you should invite 24 people, to insure that
you'll meet the minimum requirement of a 12 person group. If you wind up
with more than 12 guests, the more the merrier!
You don't have 11 friends? Then your only option to play at NJ
Paintball Club Inc. is on a designated DISCOUNT NOVICE DAY.
Please Click Here
2) CHOOSE A DATE FOR YOUR EVENT - The most popular time
to play is on Saturday afternoons in Spring and Autumn. If you are
interested in playing during these seasons it is crucial to
organize your event 2 to 4 weeks in advance to insure that your
date will be available.
Although occasionally a date can be secured in as little as 7 days in
advance, generally the more lead time you have between contacting us to
and the date you want to play, the more likely you will be of actually
pulling the event off.
3) CHOOSE A SESSION (morning, afternoon, full day) FOR YOUR
EVENT - Are you and your friends gung-ho twenty-somethings that
are in shape? Or are you a bunch of thirty plus-somethings that have
been sitting behind a desk for too long? A rule of thumb: older, out of
shape people should aim for a half day session (morning or afternoon).
Younger, in shape people can manage to survive a full day. A full day
session starts at 8:30am and ends at 4:30pm. A morning session starts at
8:30am and ends at 12:00 noon. An afternoon session starts at 1:00pm and
ends at 4:30.
4) CHOOSE THE EQUIPMENT YOU WANT TO RENT - You've never
been paintballing before. So how do you know what equipment you need? A
lot depends on what you can afford. A general basic rule of thumb: it
will cost each person a bare minimum of $50. for a half day, and a bare
minimum of $100. for a full day. We have several Admission Packages in
this range. Click here for details:
5) QUALIFY YOUR GUESTS - Are they really
interested in attending, or are they just mildly interested in paintball
maybe one of these days? In our experience, there is only one way to
make sure someone is really interested. You need to collect their
payment in advance.
If the people who have shown interest in participating can not afford
the fees, or seem reluctant to make payment to you in advance, you need
to search elsewhere to fill out your minimum requirement of 12 players.
50% of all event organizers fail to collect the required advance
payment from their guests, and their event gets cancelled.
Collecting the payments in advance is the hardest step in organizing
6) BOOK YOUR EVENT - OK, you've found 12 people who are
really interested in paintball, can afford it, and are willing to
pay in advance. You have all agreed on the date you want to play. You
know what session you want. You know what Admission Packages, equipment
and supplies everybody wants. Now it's time to phone us (973-838-7493)
or email us info@NJPaintball.com
and give us the details. If the date and session of your choice is still
available, (dates sometimes book out 2 to 4 weeks in advance), we'll
write all your information down, type it all up into a contract, and
submit that contract to you for your approval. The contract will contain
the bottom line payment we need to receive to secure your play date.
We'll pencil you into the calendar while we are waiting to receive your
7) SEND IN PAYMENT - When we worked up your contract,
you were penciled into our calendar. Until we actually have your
payment, we can not ink you into the calendar. That means it is
possible some other group, interested in the exact same date as you,
might get their payment in before you and book you out of your
It is critical to get your payment to us as quickly as
possible once you have received your contract!
We do not accept credit cards at any time!
So what are your payment options?
A) Send us a check. Checks need to be received and deposited
at least 14 days before your play date in order to give your bank
and our bank plenty of time to process the transaction. Contrary to
popular belief, checks do not clear in 3 days! According to our
bank manager and our accountant, it sometimes takes up to 10 business
days for a check to clear.
B) Send us a Money Order. Money orders need to be received at
least 7 days before your play date.
C) Send us a Cashier's Check. Cashier's Checks need to be
received at least 7 days before your play date.
D) Hand deliver a money payment. Money payments need to be hand
delivered to the playing site on a weekend, or to a your local branch of
our bank during weekday banking hours. If you're going to visit the
playing site, you need to call or email us first and make an
appointment, or you will not be admitted through our security gate. If
you are going to visit a branch of our bank, you need to call or email
us first to get our banking information. Cash payments need to be
received at least 7 days before your play date.
8) CONFIRM YOUR BOOKING - When we have received your
payment, you will get inked into our calendar. We will confirm your
booking by contacting you by phone, email, or both. You will be sent an
IMPORTANT Checklist that you should read carefully and
distribute to all of your guests. If there are any
questions you have about your event, any last minute changes that need
to be made, any adjustments to your plans, you need to make them now,
before you arrive to play paintball. The staff at the playing site
are not authorized to make or negotiate any changes or alterations to